Odoo Accounting Configuration

Before you register any sale, purchase any products, or do anything finance relevant, we suggest that you setup accounting first. Even if you are not managing your finance and accounting in Odoo, we would still recommend that for basic correctness of transactions for billing/purchasing, you setup accounting with a bare minimum Chart of Account, define Currencies etc. 

This section only tries to cover the bare minimum configuration for getting Odoo setup and functional with Bahmni systems, for comprehensive guide, you should follow the step by step guide given by Odoo Accounting module to setup for your implementation. 


Setup

You need to setup accounting to reflect your implementation and appropriate to your country's regulations/schedules. Bahmni demonstration websites has the accounting configured by means of an addon app (India - Schedule VI accounting). 

  • Go to the "Menu / Apps", remove the "apps" filter, and search for “Accounting” or “<your country>” (e.g. Accounting, Indian, Kenya, Accounting etc). We have "Indian - Schedule VI Accounting" app installed on demo sites. If you plan to manage accounting in Odoo, you should consult with your implementation, and look for country specific app/module on Odoo website or custom define yourself.  
  • Usually, after installing such an app/module, your system will have basic accounts chart setup with types like Payable, Receivable, Income, Expense, Liabilities, Assets, Bank And Cash etc, ready. These would be ready for use in  Customers and Vendors form, and also you can post the accounting entries with invoices.
    • Go to “Menu / Accounting / Configuration / Settings” and check the “Chart of Accounts”. You might have to install from templates, the dropdown should show you options.  



Chart of accounts

As explained above, if you have installed a local accounting module, it will setup sensible default, but you should make sure that the COA reflects your implementation needs. 


Chart of accounts hierarchy

Odoo accounting by default does not provide a hierarchical CoA. If you need a hierarchy of accounts, look for so, in the Odoo website / app store. For example: This module provides a simple CoA Hierarchy, but does not provide a view or report as such. This module needs to be downloaded and installed the same way 'Web preview' module was installed, as explained in the System Configuration page, see section "Installing add-on Apps or Modules" 


Currencies

Go to "Menu / Accounting / Configuration / Settings" 

  • Accounting & Finance: Ensure “Default Company Currency” is set appropriately. (e.g INR)
  • Multiple Currencies: Enable configuration for “allow multiple currencies” if needed. 

Fiscal Year

Go to "Menu / Accounting / Settings"

  • Fiscal Year: specify the “Fiscal Year Last Day” applicable (e.g. For India: 31 March). 


Discount Accounts

If you would like to give discounts, you would probably want to configure accounts specific for discounts

Go to "Menu / Accounting / Chart of Accounts /" and click create

  • Specify Account Code (e.g. 800100, you may want to check what code prefix or numbers you should assign)  
  • Name : Discounts
  • Account Type : Expense
  • Account currency : [ default currency ] (e.g. INR)

If you have installed an app that supports hierarchy, you may want to configure specific discount accounts, like below

  • Account Name : WHO Cancer FUND
  • Parent : Discounts
  • Account Type - Expense

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